Glossary

Award: a common term to define when a grant application has been approved, and the funder confers the project to UQ.

Amendment: Name given to any contract which changes the terms, including extension or termination, of an existing contract.

CCMO: Contracts, Tenders and Consultancy Management Office – supports the fast turn-around of low-risk, high throughput agreements.

Confidentiality Agreement (CDA/NDA): A contract that records the conditions under which a person may disclose information or ideas in confidence to another party/person(s).

Consortium Agreement: A contract governing the relationships between multiple parties to a project.

FAC: Funding Application Certification – the form (currently paper-based for grants; online for contract research and consultancy) that is mandatory for the RO to be able to submit your funding application.

Tenders: requests typically issued from federal, state and local governments for the supply of goods and services, typically in the form of a consultancy or contract research. It usually requires a tender application for competitive award but is typically for contract research or consultancy. Government agencies generally advertise tender opportunities through their own websites, but a number of systems have arisen to support the sourcing and identification of tender opportunities.

Umbrella Agreement: An over-arching contract to establish terms governing separate projects to be conducted under those same terms within a given period.

Intellectual Property (IP): describes creative ideas, knowledge, inventions, and results that can be treated as an asset or physical property and that have potential exploitable value. IP allows the ability to claim and defend ownership of such creativity and is protectable, e.g., under patents, copyrights, and others.

Material/Data Transfer Agreement (MTA/DTA): A contract that governs the transfer of materials or data from the owner (or authorised licensee) to a third party for that third party’s use in its own studies. Incoming M/DTAs govern the transfer of research materials from external entities into the University, while Outgoing M/DTAs govern the supply of materials from the University to outside organisations.

Memorandum of Understanding (MoU): A document describing an agreement between parties, indicating an intended common line of action. It is often used in cases where parties either do not intend a legal commitment or in situations where the parties cannot create a legally enforceable agreement.

Novation: A contract used to transfer the rights and obligations of one party under a contract to another party whilst the other contracting party remains the same.

RCM: Research Commercial Manager – RO staff embedded in Faculties and Institutes to support the commercial framing of research agreements with government, industry and other partners.

Research Services Agreement: used when a researcher is undertaking a service for another party but is not involved in a collaborative project or own IP. This is often a form of contract research.

Specific Site Agreement (SSA): A contract between the Sponsor (in the clinical sense) of a clinical study or trial and another party under which the other party (usually a Hospital and Health Service) will undertake part of the study or trial under the direction of the Sponsor.

Pre-Terms sheet: This sheet is used to record what has been agreed upon in principle between parties before entering into a formal contractual relationship.

Research Collaboration Agreement: Any type of contract that sets out the terms of collaboration/interaction between parties to a research project.

Services Agreement: A contract under which an external party provides a service to the project but does not contribute to the development of the project outcomes/IP.

Sub-contract: A contract under which a portion of work and/or funding from another agreement is transferred to another party.