MyResearch Frequently Asked Questions

MyResearch Ethics & Projects

If you are being sent back to the login page after entering your UQ SSO credentials this may be due to one of the following reasons:

1. You do not have an active MyResearch account
   • UQ staff and HDR (PhD) students are given an automatic MyResearch account for the duration of their contract/enrollment only. If you are out of contract or  your enrollment end date has lapsed, then your MyResearch account is automatically de-activated. If your contract or enrollment is extended by HR or the Graduate School then your account will automatically re-activate once the new contract start and end date is processed and updated on other UQ systems.
   • If you are unsure if you have an active MyResearch account, please contact my-research-help@uq.edu.au
2. Your MyResearch account is not set up to login with SSO
   • Some students and non-contract staff accounts are set up with a username and password instead of UQ SSO.
   • If you are unsure as to wether your account can sign in with UQ SSO or a username/password option, please contact my-research-help@uq.edu.au
3. You are logging in with the wrong credentials 
   • If you have both staff and student IT credentials, make sure you are signed out of the other account elsewhere on your browser to allow the correct UQ SSO authentication. Alternatively you can use a different browser or an incognito window.
   • Note: PhD students should be logging in with their student credentials.

If you need assistance accessing MyResearch, please contact my-research-help@uq.edu.au

MyResearch Ethics & Projects

UQ staff and HDR (PhD) students should be logging into MyResearch using UQ SSO by pressing the purple button (UQ Staff and Students Sign in). 

The username/password boxes below are only to be used by users who have had their account manually set up, or are external to UQ.

If you have a UQ SSO linked account, the username/password boxes and reset password link will not work for you as they are not connected to your account.

If you have a manually created account and are having issues logging in or setting a new password, please email my-research-help@uq.edu.au so we can check that your account is active and un-locked before issuing a new password link.

MyResearch Ethics

If you are a HDR (PhD) student, you may have both staff and student credentials for other UQ services such as email. However, you will only be given a student MyResearch account (unless you also have a staff contract).

If the project for which the ethics is approved is part of your studies, you MUST be listed as a student, added with your student email and use your student MyResearch account to manage this. You should only use your staff account/email when your role on the project is directly linked to your staff contract.

When you are listed as a team member on an ethics application, make sure you are added using your student email address (this should be in the format sxxxxxx@student.uq.edu.au). If you are added with a different email address, then your ethics will not be linked to your student UQRDM account when you come to submit your thesis. 

MyResearch Projects

UQ student accounts are unable to start, edit or submit MyResearch Projects directly. This is as per UQ's Administration of Research Funding - Applications, Grants and Contract Research Policy.

UQ student's may be listed on the Project Team, as nominated by the Lead CI within the application in MyResearch however will only have view access. Only UQ staff members have permission to amend project applications. 

If you are a HDR (PhD) student, you may have both staff and student credentials for other UQ services such as email. However, you will only be given a student MyResearch account (unless you also have a current staff employment contract for example, Part-Time Research Assistant).

UQ student's are unable to start or complete a funding application form in MyResearch on behalf of their supervisor unless they also have UQ staff credentials and therefore you must use UQ staff credentials when logging in via UQ SSO. 

If you need assistance accessing MyResearch, please contact my-research-help@uq.edu.au

MyResearch Projects

Completing a Notice of Intent (NOI) or Expression of Interest (EOI) in MyResearch ensures that the initial information is received and reviewed by multiple parties including the Research Office and Local Research Support, as early as possible. This process helps to improve the quality of funding applications, increasing the likelihood of a successful outcome. The application can then be transitioned to a Full Proposal to complete the remaining parts of the UQ Funding Application form.

If you need assistance with an application, please contact my-research-help@uq.edu.au

MyResearch Projects

No, it is possible to partially complete the application form, save your progress, and return to it later for review before submitting it to the Research Office.

If you need assistance completing or submitting an application, please contact my-research-help@uq.edu.au

MyResearch Ethics

Only the Chielf Investigator (or UQ lead for ratifications) is permitted to submit an ethics application. If the Chief Investigator is not the application owner, they must first be given EDIT access to the application before they can edit and submit the form.

UQ students are not permitted to be listed as a Chief Investigator and should list their UQ supervisor as the Chief Investigator for their project where appropriate.

If the Chief Investigator can see the application but cannot edit any answers, then they have only been given VIEW access and should ask the application owner to change their access level to EDIT. 

MyResearch Projects

Only the Lead Chief Investigator or Lead Consultant is permitted to submit a Contract Research, Consultancy or Competitive Grants application. This is as per UQ's Administration of Research Funding - Applications, Grants and Contract Research Policy.

The Lead CI or Lead Consultant must be a UQ staff member with a current UQ staff employment contract to be able to submit an application.

If you need assistance submitting an application, please contact my-research-help@uq.edu.au

MyResearch Projects

As long as the application is still in the 'NOI in progress' stage, you are able to rename the title of your application. You can do this by reopening the application form and changing the title in the 'Project Details' tab.

Once it has progressed to 'NOI submitted' and beyond, you will need to submit a variation request once the project has been established to rename the title.

If you need assistance with your application, please contact my-research-help@uq.edu.au

MyResearch Ethics & Projects

The application owner is always the person that started the intial application. They have the same permissions as someone with edit access to the application, with the additional ability to delete or withdraw applications.

If the application owner is no longer at UQ and needs to be replaced, please contact my-research-help@uq.edu.au. 

The project owner is always the Chief Investigator (CI), to change the Chief Investigator of a project you need to submit an amendment (MyResearch Ethics) or variation (MyResearch Projects). Once the amendment/variation is approved, the project owner will automatically update to the new CI.

If you require assistance changing the application owner, please contact my-research-help@uq.edu.au. 

MyResearch Projects

Consultancy, Contract Research & Non-Funded Research

UQ must be listed as Lead Organisation on all Consultancy and Contract Research funding applications. UQ staff must be listed as the Lead Consultant on these funding applications. 

Competitive Grants

On a Competitve Grant funding application, the Lead Organisation can be any organisation, as per the funding guidelines for that scheme. The Lead CI on the funding application, however, must be a UQ staff member. A co-Lead CI not from UQ can still be listed in the project team on the application.

If you have concerns with an application that has a non UQ co-Lead CI, please contact my-research-help@uq.edu.au

MyResearch Ethics

Yes, you can delete an application as long as it has never been submitted. Only the application owner will see this option.

To do this, navigate to the applications tab, click on the identifier of the application you want to delete and select 'Delete application'.

If your project has already been approved and you want to delete a current 'in-progress' amendment, the application owner will see the option 'Delete in-progress version' which will revert all information in the application back to the currently approved version. 

If you wish to withdraw an application or amendment that hasn't yet been approved, choose the option 'withdraw application'. 

MyResearch Projects

1. Status is 'NOI in progress': As the owner of the application, navigate to the Applications tab, click on the identifier number, and a sub-menu will open, giving you the option to withdraw or delete your application. Please note that deleted applications will be permanently removed from your view, whereas withdrawing will allow you to filter and view the withdrawn applications.

2. Status is 'NOI submitted': As the owner of the application, navigate to the Applications tab, click on the identifier number, and a sub-menu will open, giving you the option to withdraw your application.

3. Status is 'Proposal in progress': As the owner of the application, navigate to the Applications tab, click on the identifier number, and a sub-menu will open, giving you the option to withdraw your proposal or delete the in-progress version.

4. Status is 'Proposal submitted': As the owner of the application, navigate to the Applications tab, click on the identifier number, and a sub-menu will open, giving you the option to withdraw your proposal.

If you need assistance to delete or withdraw an application from your account, please contact my-research-help@uq.edu.au

MyResearch Projects

The ability to make changes depends on the current status of your application and the selected funding stream:

Consultancy, Contract Research & Non-Funded Research

1. Status is 'NOI submitted': After submission, the Research Office will conduct a brief review before transferring the application to 'Full Proposal'. Once in 'Full Proposal', the application owner can make any necessary updates before final submission.
    
2. Status is 'Proposal submitted': At this stage, no further changes can be made by the owner. If the required changes are minor, contact the Research Office for guidance. However, if significant modifications are needed, it is recommended to withdraw the application and submit a new one.

Competitive Grants

If changes are needed after submission, the Research Office can unsubmit the application upon request. This will allow the Researcher to make the necessary amendments before re-submitting the application for review.

If you need assistance with your application, please contact my-research-help@uq.edu.au

MyResearch Ethics & Projects

Under the Applications tab, click on the identifier number and select 'Copy application' from the drop-down menu. If the application has progressed beyond the NOI stage, it will give you the option to select which version to create a copy from.

If you need assistance with your application, please contact my-research-help@uq.edu.au

MyResearch Ethics & Projects

Who can see my application:

Under the Applications tab, click on the identifier number and a list of 'users' is visible. An overview of who has view or edit access is also available when you are sharing an application.

How do I share my application/project:

There are two ways to share an application or project.

1. Under the Applications tab, click on the identifier number and select 'Invite user to register or share application'. Under the Projects tab, click on the project title and select 'Invite user to register or share application'. This will provide you with an overview of who has view or edit access and also give you the option to add another user to your application or project.

2. Applications can be share from inside the application form whilst they are in progress via the top right corner 'Invite user to register or share application'.

Note: An email notification is sent from MyResearch to those whom you share an application or project.

If you have concerns seeing who has view and edit access to an application, please contact my-research-help@uq.edu.au

MyResearch Projects

Yes, you can still submit the funding application form. Ethics application approval can be added at a later stage, such as during the completion of the Acceptance of Offer form.

If you have concerns with an application is missing the link to an Ethics application, please contact my-research-help@uq.edu.au

MyResearch Projects

Once an application for Contract Research, Non-Funded Research, or Consultancy has been submitted, you will no longer be able to change the funding stream.

To resolve this:

1. Withdraw the active application. (refer to 'Can I delete/ withdraw an application?' FAQ for guidance)
2. Copy the application (refer to 'How can I copy or duplicate my existing application?' FAQ for guidance).
3. Select the correct funding stream when creating the copied application.
4. Resubmit the application.

This ensures that your application is aligned with the appropriate funding stream.

If you have concerns with an application that has been submitted with the incorrect funding stream, please contact my-research-help@uq.edu.au

MyResearch Projects

If an application for a project involves multiple UQ units, i.e there are Chief Investigators from different areas, the system is designed to send a HoU Advisor decision to advisors from all units listed on the project. This is for increased visibility and transparency of a researchers' involvement in a project and to allow Local Research Support the opportunity to provide relevant information with the HoU before a project is approved.

The HoU Approval decision however is only assigned to the lead administrative unit on the application.

If you have concerns with HoUA Feedback or HoU Approval decisions for an application, please contact my-research-help@uq.edu.au

MyResearch Projects

A red banner will appear on the Applications box on the Homepage, when a Funding Round (i.e. Competitive Grants) has a due date approaching with a deadline less than 30 days. This does not require any action from the user, but is more a for your information. 

If you have concerns with an application that has an approaching deadline, please contact my-research-help@uq.edu.au