MyResearch Projects Latest Updates

You may have already heard about, or even taken part in, recent MyResearch Projects Grants Pilot rounds for selected Grant schemes. We’re pleased to share that the following schemes have now been confirmed as the next Grants Pre-Award Pilot rounds in MyResearch Projects: 

• MRFF Genomics Health Futures 2025: 12 January 2026 – 4 February 2026 

• Fight MND: 12 January 2026 – 9 February 2026 

• ARC Linkage: 15 January 2026 – 18 March 2026 

UQ Researchers will receive an email from MyResearch Projects advising that these schemes are part of the pilot and outlining what this means for them. 

These pilot rounds are an important step in helping us test and refine MyResearch Projects, identify any system, communication or training gaps, and ensure the best possible experience ahead of broader rollout. 

Need more information? Keep reading below.

Missed the Pilot Briefing Sessions, for Professional and Academic Staff and Applicants? Check out the Video Recording here.

Pilot focus 

• The Funding Application Certification (FAC) form will be replaced with an in-system version (“MyResearch Application”) in the Applications section of MyResearch.  

• Local Research Support will receive system generated notifications to their email to provide feedback on the in-system version of the FAC (“application”) within MyResearch. 

• Heads of Units will receive system generated notifications to their email be required to review and approve the in-system version of the FAC (“application”) within MyResearch, rather than signing the word document.  

• Local Research Support and Research Office to use MyResearch dashboards to communicate application and post-submission data.  

• The ARC Linkage Pilot will help test how application data flows from the ARC Research Management System into MyResearch Projects. Researchers will simply need to enter their ARC Linkage ID. Key details, including the budget, will be automatically imported into the MyResearch Application (as long as the applicant is a UQ staff member and UQ is the Lead Institution). 

Pilot schemes and participants 

You will be part of the Pilot if a Researcher is interested in applying for the following schemes: 

• MRFF Genomics Health Futures 2025 

• Fight MND 

• ARC Linkage 

Key roles participating in the pilot include: 

• Researchers  

• Head of Unit Advisor 

• Head of Unit 

• Local Research Support 

• Research Office staff  

What this means for you 

Depending on your role, you will have tasks to perform in the MyResearch system, for example: 

• Local Research Support – support the Researcher in completing the application (FAC) in MyResearch Application and Head of Unit during the Grant round.  

• Head of Unit Advisor – After the application (FAC) is submitted by the Researcher, you will be notified to leave a message for the Head of Unit with any relevant information.  

• Head of Unit – you will need to approve the full application (FAC) in MyResearch. 

Key dates 

MRFF Genomics Health Futures 2025   

• Round activated in MyResearch (Projects):  12 January 2026 

• Feedback survey: 5 February 2026 

• Invitation to Lessons Learned Session: 5 February 2026 

Fight MND 

• Round activated in MyResearch (Projects):  12 January 2026 

• Feedback survey: 9 February 2026 

• Invitation to Lessons Learned Session: 9 February 2026 

ARC Linkage 

• Round activated in MyResearch (Projects):  15 January 2026 

• Feedback survey: 18 March 2026 

• Invitation to Lessons Learned Session: 18 March 2026 

Items for noting relevant to this Pilot 

• In MyResearch, the only in-system steps at Pre-Award is completing and approving the system-based Application (FAC).  

• All other grant round activities happen outside MyResearch via email with the Research Office and in the grantor’s portal (e.g. Sapphire).  

• To start an application review, the applicant should email the Research Office advising that their application is ready for review. There’s no need to attach the application (FAC) downloaded from MyResearch. 

• Head of Unit (HoU) approval remains a mandatory step in the application process, completed through MyResearch.  

• Any UQ staff member with a current UQ employment contract can help prepare an application (FAC) in MyResearch Projects. However, only the Lead CI will be able to submit the application to the Research Office. 

• The Lead CI must be a UQ staff member with a current UQ staff employment contract to submit an application. If you are aware of an applicant who is transferring to UQ and will be applying, please contact the MyResearch team as soon as possible. 

• Students cannot complete or submit funding application forms in MyResearch Projects – see Administration of Research Funding - Applications, Grants and Contract Research Policy  

• Head of Unit (HoU) approvals in MyResearch are based on delegations drawn directly from Workday, and the MyResearch system relies on the accuracy of Workday information.  

• MyResearch automatically sends the research funding application to the HoU of the administering unit for approval, unless the HoU is a named on the application as part of the research project team. In this case, the next delegation is the Faculty Dean and they will be sent the approval.  

• The HoU Advisor for all units associated with the application (i.e. including units of co-CIs) will receive a system generated notification to provide commentary to the Head of the administering Unit. There is no requirement for all HoU Advisors to comment.   

Training Resources & Support

Role based instructions/guides: are available on the MyResearch Projects Training Hub

Help & questions:

For Researchers 

• Continue to use Local Research Support for assistance 

• Email my-research-help@uq.edu.au for system troubleshooting 

• Email Research Office for application completion support

For Local Research Support:  

• Email my-research-help@uq.edu.au for system troubleshooting 

• Email Research Office for application completion support 

For Research Office: 

• Email my-research-help@uq.edu.au for system troubleshooting 

• Dedicated teams chat with MyResearch Projects Implementation Team