MyResearch Projects Latest Updates

From March 2026, the Research Office is sequencing competitive research grant schemes into MyResearch. A sequenced approach is being used to:

1. Reduce pressure for the research community (researchers, research professionals, Heads of Units)
2. Reduce pressure for the Research Office, the RMS HelpDesk and the MyResearch Project team
3. Allow time to train and upskill expert users in Faculties and Institutes (more details to follow)

Which schemes are transitioning?

Please see the Research Office website to identify which schemes are transitioning in this sequenced roll-out. 

• If the scheme you are interested in applying for is not there, please continue to use the paper-based Funding Application Certification process and, of course, the funder’s portal (e.g. NHMRC Sapphire, ARC RMS, etc).  

What changes and what stays the same?

• The Funding Application Coversheet is submitted, considered, and approved through the MyResearch system, instead of through a Word Document
• MyResearch does not replace broader grantor/university requirements
• Notices of Intent and Research Office grant craft, eligibility and compliance reviews will continue to occur outside the system
• Submitting the Funding Application Coversheet through MyResearch does not replace submitting a grant to the funder through their systems.

What this means for you

 Depending on your role, you will have tasks to perform in the MyResearch system, for example: 

• Local Research Support – support the Researcher in completing the application (FAC) in MyResearch Application and Head of Unit during the Grant round.  
• Head of Unit Advisor – After the application (FAC) is submitted by the Researcher, you will be notified to leave a message for the Head of Unit with any relevant information.  
• Head of Unit – you will need to approve the full application (FAC) in MyResearch. 

How to access and complete a Certification in MyResearch

• Log in here: Welcome - MyResearch Portal
• Use the “UQ Staff and Students Sign In” button
• On the right-hand side of the home screen, you will see a heading for “Projects” with an “Apply now” button
• Click the apply now button
• Add your application title 
• Click “Done”
• This will take you to the form to complete 
• Select “Competitive Research Grant”
• Select your round from the drop down and fill in the form
• Any staff member can fill in the form, but only the Lead CI can certify and submit. Please make sure to add the correct Lead CI through the search function. Using the free text field will mean that the Lead CI will not have proper access and certification issues.
• Once the Lead CI certifies and submits, the certification form will route to local research support and Head of Department for review
• Please note, submission of the Funding Application Certification form does not trigger Research Office review of your application – you will need to email the relevant Pre-Award team to initiate review

Please be aware that your local unit might have specific preferences about when you should fill out this form during the application process, and they may also require certain attachments.

Changes to the Certification form after CI submission to Head of Department

While completing the form, please aim for accuracy. However, note that the project details provided are indicative, we understand that changes may arise during drafting or funder review. 
If amendments are required after submission of the certification form, your Head of Department will need to return the form to you. To avoid unnecessary delays, please minimise changes after certification and submission wherever possible

Some Tips for Noting

• To start an application review, the applicant should email the Research Office advising that their application is ready for review. There’s no need to attach the application (FAC) downloaded from MyResearch. 
• Head of Unit (HoU) approval remains a mandatory step in the application process, completed through MyResearch.  
• Any UQ staff member with a current UQ employment contract can help prepare an application (FAC) in MyResearch Projects. However, only the Lead CI will be able to submit the application to the Research Office. 
• The Lead CI must be a UQ staff member with a current UQ staff employment contract to submit an application. If you are aware of an applicant who is transferring to UQ and will be applying, please contact the MyResearch team as soon as possible. 
• Students cannot complete or submit funding application forms in MyResearch Projects – see Administration of Research Funding - Applications, Grants and Contract Research Policy  
• Head of Unit (HoU) approvals in MyResearch are based on positions drawn directly from Workday, and the MyResearch system relies on the accuracy of Workday information. 
• MyResearch automatically sends the research funding application to the HoU of the administering unit for approval, unless the HoU is a named on the application as part of the research project team. In this case, the next delegation is the Faculty Dean or Provost and they will be sent the approval.  
• The HoU Advisor for all units associated with the application (i.e. including units of co-CIs) will receive a system generated notification to provide commentary to the Head of the administering Unit. There is no requirement for all HoU Advisors to comment. 

Training Resources & Support

Support for your application remains with the Research Office and your local support staff.
Role based instructions/guides for using MyResearch are available on the MyResearch Projects Training Hub

Help & questions:

For Researchers 

• Continue to use Local Research Support for assistance 

• Email my-research-help@uq.edu.au for system troubleshooting 

• Email Research Office for application completion support

For Local Research Support:  

• Email my-research-help@uq.edu.au for system troubleshooting 

• Email Research Office for application completion support 

For Research Office: 

• Email my-research-help@uq.edu.au for system troubleshooting 

• Dedicated teams chat with MyResearch Projects Implementation Team