About MyResearch Projects
MyResearch Projects is UQ’s research management system for Research Grants, Research Consultancy, Contract Research and Non-funded Research Agreements.
MyResearch Projects supports researchers and the university undertake research administration and management for:
- Online funding application certifications of grant applications and progression to the Research Office for grant application review; grant acceptance, award establishment, institutional reporting and close-out.
- Online contract research and research consultancy application certification and facilitation of agreement negotiation and execution, institutional milestones where relevant, and close-out.
- Online certification and activation of non-funded research agreements (e.g. confidentiality disclosure and material transfer agreements).
MyResearch connects with other UQ systems to support financial management of research projects.
What is MyResearch Projects?
MyResearch Projects is UQ’s research management system for Research Grants, Research Consultancy, Contract Research and, Non-funded Research Agreements.
Why the change?
The existing ResearchMaster system is outdated and no longer supported, creating significant operational risks. MyResearch Projects addresses these issues and offers opportunities for future enhancements to streamline administration, save time and strengthen UQ’s compliance obligations.
What’s Changing?
Researchers are already using MyResearch for Research Consultancy, Contract Research and Non-funded Research Agreements.
From March 2026, the Research Office will commence sequencing funding applications into MyResearch. (See Transition of Pre-Award certification into MyResearch Projects for further information). Progressively, the Funding Application Certification is submitted, considered, and approved through the MyResearch system, instead of through a Word Document.
What’s Staying the Same?
MyResearch does not replace broader grantor/university requirements.
Grant application “Notices of Intent” and Research Office grantcraft, eligibility and compliance reviews will continue to occur outside the system.
Submitting the Funding Application Certification through MyResearch does not replace submitting a grant to the funder through their systems.
As such, researchers and support staff will continue to submit competitive grant funding applications directly to funding bodies, with Head of Unit approvals remaining unchanged.
Organisational roles and responsibilities are not affected, and existing research policies, governance structures, and key systems, such as UniFi, TRIM, UQRDM, UQ eSpace, Pivot-RP, and RIMS, will continue to operate alongside MyResearch Projects.
Benefits
For Researchers
A single system for all research funding applications and agreements for Research Grants, Research Consultancy, Contract Research and, Non-funded Research Agreements.
Automated workflow for research funding/agreement application certifications and agreement facilitation and sign-off.
For Local Research Support & HoUs
Earlier visibility of applications.
Automated workflows for approvals.
Timeline
Stage 1 - Delivered (2024–2025): Between July 2024 and January 2025, Stage 1 was delivered, introducing Research Consultancies into MyResearch Projects.
Stage 2 - Contract Research, and Non-Funded Research Agreements were introduced into the system from 1 January 2025.
Stage 3 - From March 2026, the final stage of implementation will be delivered, introducing externally-funded competitive research grants into the system.
Who is Impacted?
Researchers & Academic Title Holders (~7,000 people)
Local Research Support
Head of Unit Advisors
Heads of Unit
Finance teams (PSt Advisory, Contracts & Grants, Accounts Receivable)
Research Office Professionals and select Institutes (QAAFI, SMI, ISSR)
Support Available
Help Desk: my-research-help@uq.edu.au
Implementation Team Mailbox: myresearchprojects@uq.edu.au
Training Hub: online resources for researchers, finance, and research support staff
Guides & Lunchbox Sessions: for Internal Portal users.
