MyResearch Projects Latest Updates

MyResearch Projects is typically updated fortnightly, with scheduled releases deployed on Wednesday mornings before business hours, subject to operational requirements and change management considerations. Releases may include improvements specific to UQ, enhancements delivered as part of the wider MyResearch product, and resolved issues. Where necessary, urgent fixes may be deployed outside the regular release schedule to address critical issues.

Please note that scheduled releases do not occur during ITS change freeze periods.

Release Notes 16/09/2026

Improvement	Audience	System Area	Effective Date	Description
Project completion status correction	Research Office	Projects - Internal Portal	16/09/2026	Fixed an issue where projects could be automatically changed to 'Completed' status incorrectly.
External applicant classification	Research Office	Contact Management - Internal Portal	16/09/2026	Added a dedicated user classification for manually created external applicants.
Ethics milestone end date update	Research Office, Expert User Group	Ethics Milestones - Internal Portal, MyResearch Portal	16/09/2026	Fixed automatic end date updates for Ethics milestones following changes to the application form.
Return unspent funds – form prefill	Research Office, Expert User Group	Project Establishment - Internal Portal, MyResearch Portal	16/09/2026	Fixed an issue where the “Do we need to return unspent funds?” response was not correctly pre-populated in the Establishment form.
Return unspent funds – data mapping	Research Office	Project Establishment -Internal Portal	16/09/2026	Fixed data mapping so changes to the “Do we need to return unspent funds?” response are correctly reflected.
Return unspent funds – External Portal	Research Office, Expert User Group	Project Establishment - Internal Portal, MyResearch Portal	16/09/2026	Updated the External Portal to correctly display the “Yes” option for returning unspent funds.
Surplus funds commentary visibility	Research Office	Project Establishment - Internal Portal	16/09/2026	Fixed an issue where “Surplus funds commentary” was not appearing in the Internal Portal after form submission.
Pending Financial Milestone	Research Office, Finance, Expert User Group	Milestones - Internal Portal, MyResearch Portal	16/09/2026	Added functionality to support Pending Financial Milestones.
Year From filter usability	Research Office, Expert User Group	Search & Filters - Internal Portal, MyResearch Portal	16/09/2026	Improved the Year From filter so the selected year can be clearly read.
CPT document version correction	Research Office	Application - Internal Portal	16/09/2026	Fixed an issue where the latest version of a CPT document was not being reflected.
Head Agreement link correction	Research Office	Agreements - Internal Portal	16/09/2026	Fixed an issue where Head Agreement links were automatically populated in Agreement Details when they should not have been.
Deleted Agreement records visibility correction	Research Office, Expert User Group	Agreements - Internal Portal, MyResearch Portal	16/09/2026	Fixed an issue where deleted Agreement records were visible in the MyResearch Portal.

Release Notes 2/09/2026

Improvement	Audience	System Area	Effective Date	Description
Head Agreement link correction	Research Office	Agreements - Internal Portal	02/09/2026	Fixed an issue where Head Agreement links were automatically populated in Agreement Details when they should not have been.
Round Tracker additional question formatting	Research Office	Round Tracker - Internal Portal	02/09/2026	Fixed an issue where HTML formatting was not being correctly removed from Additional Questions in the Round Tracker.

Release Notes 19/08/2026

Improvement	Audience	System Area	Effective Date	Description
Variation functionality improvements	Research Office	Variations - Internal Portal	19/08/2026	The Variation process has been enhanced to improve usability and reliability when managing project variations.
Variation milestone schedule removed	Research Office	Variations - Internal Portal	19/08/2026	The Milestone Schedule has been removed from the Milestone Variation Wizard to simplify the variation process.
Variation workflow corrections	Research Office	Variations - Internal Portal	19/08/2026	Additional fixes have been applied to improve variation processing, including workflow behaviour and notification emails.
'Unsure' funding rounds improvements	Expert User Group	Applications, - MyResearch Portal	19/08/2026	Applicants selecting the Unsure option will now only be presented with funding rounds that are currently active and open.
HERDC and Award data improvements	Research Office	Milestones & UniFi Integration - Internal Portal	19/08/2026	Milestone information sent to UniFi now includes only the required HERDC and Award information, improving data quality.
Application filter usability improvements	Research Office, Expert User Group	Applications - Internal Portal, MyResearch Portal	19/08/2026	Improved the readability of the Year From filter to make searching and filtering records easier.
Ethics milestone date picker	Chief Investigators, Research Office	Milestones - MyResearch Portal, Internal Portal	19/08/2026	Chief Investigators can now select milestone dates using a date picker within the Ethics milestone form.
Ethics milestone reset improvements	Research Office	Milestones - Internal Portal	19/08/2026	Fixed issues where milestone information was not cleared correctly when an Ethics milestone returned to a Pending status or after a revised due date was processed.
Future Fellowship application enhancements	Research Office, Expert User Group	Applications - Internal Portal, MyResearch Portal	19/08/2026	New Future Fellowship questions and program-specific selection lists have been added to better support Future Fellowship applications.
Future Fellowship data improvements	Research Office	Applications - Internal Portal	19/08/2026	Fixed issues affecting the mapping of Fellowship classifications and the inclusion of Fellowship information in generated output documents.
Future Fellowship project team roles	Research Office	Applications - Internal Portal	19/08/2026	Corrected the available Project Team roles for programs using Future Fellowship levels so that only the appropriate roles are displayed.

Release Notes 5/08/2026

Improvement	Audience	System Area	Effective Date	Description
Awarded Budget calculation improvements	Research Office, Finance, Expert User Group	Budget - Internal Portal, MyResearch Portal	05/08/2026	Fixed an issue where system-generated budget line items could cause Awarded Budget totals to be inconsistent across applications.
HoU Advisor decision character limit increased	HoU Advisors, Expert User Group	Decisions - MyResearch Portal	05/08/2026	Increased the character limit available when recording HoU Advisor decisions, allowing more detailed comments and decision information to be captured.
Dashboard project tile improvements	Research Office, Expert User Group	Dashboards - Internal Portal, MyResearch Portal	05/08/2026	Fixed an issue where dashboard project tiles did not return the correct results for projects without assigned Responsible Clusters.
ABN lookup improvements	Research Office, Expert User Group	Applications - Internal Portal, MyResearch Portal	05/08/2026	Improved the ABN lookup experience within the Application Form, making it easier to search for and select organisations.
Google Tag Manager implementation	Research Office	MyResearch Platform	05/08/2026	Google Tag Manager has been implemented to support improved monitoring and analytics of MyResearch usage.
Current position display improvements	Research Office	Contact Management - Internal Portal	05/08/2026	Fixed an issue where a contact's current position was not display correctly when the position start date was set to the current day.

Release Notes 8/07/2026

Improvement	Audience	System Area	Effective Date	Description
Budget Summary Form enhancements	Research Office, Expert User Group, Finance	Applications - Internal Portal, MyResearch Portal	8/07/2026	The Budget Summary Form has been updated to improve the accuracy and presentation of budget information within grant applications and now shows a Subtotal for each column and Total for each section.
Budget Summary cash contribution fix	Research Office, Expert User Group, Finance	Applications - Internal Portal, MyResearch Portal	8/07/2026	Cash Contributions now populate correctly in the Budget Summary output form.
Cash Contribution approval removed	Research Office, Expert User Group	Applications - Internal Portal, MyResearch Portal	8/07/2026	Cash Contribution approvals have been removed and will be handled outside of the system throught the standard email approval process between faculties, schools, institutes and the research office.
Bulk grant outcome processing improvements	Research Office	Applications - Internal Portal	8/07/2026	Resolved issues affecting bulk grant outcome updates, including duplicate successful emails, decision assignment, and incorrect outcome and submission dates.
Bulk status update improvements	Research Office	Applications - Internal Portal	8/07/2026	Bulk status updates from "In Progress" applications now process correctly and more reliably.
Internal documents transferred to projects	Research Office, Expert User Group	Applications & Projects - Internal Portal, MyResearch Portal	8/07/2026	Documents uploaded internally during an application will now automatically transfer to the linked project, improving record continuity.
Internal document visibility retained	Research Office	Applications & Projects - Internal Portal	8/07/2026	Documents marked as internal-only will now retain their visibility settings when transferred from applications to projects.
Project document visibility corrections	Research Office	Projects - Internal Portal	8/07/2026	Corrected document visibility labels to ensure project documents display the appropriate visibility status.
Variation Contacts screen improvements	Research Office	Projects - Internal Portal	8/07/2026	Fixed a display issue that prevented the full Variation Contacts screen and Edit button from being accessed.
Academic Position process update	Research Office, Expert User Group	Contact Management - Internal Portal, MyResearch Portal	8/07/2026	Academic position classifications now align with the University's current Academic Level Position process, improving data consistency.
Academic position synchronisation fixes	Research Office	Contact Management - Internal Portal	8/07/2026	Improved synchronisation of academic positions to prevent inactive classifications from being assigned to contacts.
HR position synchronisation improvements	Research Office	Contact Management - Internal Portal	8/07/2026	Improved HR synchronisation to ensure contact positions are correctly created and updated.
Decision document download improvements	Research Office	Decisions - Internal Portal	8/07/2026	Attachment file names are now correctly displayed when downloading decision documents.
Trusted Advisor access correction	Research Office	Security & Access - Internal Portal	8/07/2026	Fixed an issue where Trusted Advisors could view unrelated projects across multiple organisational units.
Dashboard project tile improvements	Research Office, Expert User Group	Dashboards - Internal Portal, MyResearch Portal	8/07/2026	Dashboard project tiles now correctly return results for projects without assigned Responsible Clusters.

Release Notes 24/06/2026

Improvement	Audience	System Area	Effective Date	Description
Project Budget tab improvements	Research Office, Expert User Group, Finance	Applications - Internal Portal, MyResearch Portal	24/06/2026	The Project Budget tab has been enhanced to improve how budget information is entered and managed within grant applications.
Bulk decision outcome updates	Research Office	Applications - Internal Portal	24/06/2026	Research Office staff can now record decision outcomes for multiple applications using bulk status updates, improving efficiency for high-volume processing.
'Unsure' program selection improvements	Research Office, Expert User Group	Applications - Internal Portal, MyResearch Portal	24/06/2026	The Unsure option now only displays eligible programs where the Miscellaneous toggle has been enabled, reducing incorrect selections.
Budget Summary generation fix	Research Office, Expert User Group, Finance	Applications - Internal Portal, MyResearch Portal	24/06/2026	Fixed an issue where the Budget Summary was not generated when budget data had been entered.
Project Budget page display fix	Research Office, Expert User Group, Finance	Applications - Internal Portal, MyResearch Portal	24/06/2026	Resolved an issue where the Project Budget page could disappear after changes were made to the application form, ensuring budget information remains accessible.

Release Notes 27/05/2026

Improvement	Audience	System Area	Effective Date	Description
Automatic project closeout milestones	Research Office	Projects - Internal Portal	27/05/2026	Project closeout milestone types will now close automatically when appropriate, reducing manual administration and supporting future milestone types.
Updated "Return unspent funds" question	Research Office, Expert User Group	Project Establishment Internal Portal, MyResearch Portal	27/05/2026	The question "Surplus funds required" has been renamed to "Do we need to return unspent funds?" to provide clearer terminology during project establishment.
"Return unspent funds" display improvements	Research Office, Expert User Group	Project Establishment -Internal Portal, MyResearch Portal	27/05/2026	Improved the display and placement of the "Do we need to return unspent funds?" question to ensure it appears consistently in the Key Information section across the Internal and MyResearch Portals.
"Return unspent funds" data mapping fix	Research Office, Expert User Group	Project Establishment - Internal Portal, MyResearch Portal	27/05/2026	Resolved issues where changes to the "Do we need to return unspent funds?" response were not correctly reflected between screens or prefilled data.
UniFi transmission improvement	Research Office	Integrations - Internal Portal	27/05/2026	Fixed an issue that could prevent project information from transmitting to UniFi due to an incorrect content type character set.

Release Notes 13/05/2026

Improvement	Audience	System Area	Effective Date	Description
Template hyperlink editing improvements	Research Office	Templates - Internal Portal	13/05/2026	Fixed an issue that prevented existing hyperlinks in templates from being edited by clicking on them.
Duplicate application viewer fix	Research Office	Applications - Internal Portal	13/05/2026	Resolved an issue where duplicate viewers could be assigned to an application.
Sapphire integration question visibility	Research Office, Expert User Group	Applications - Internal Portal, MyResearch Portal	13/05/2026	Fixed an issue where the Sapphire integration question was incorrectly displayed when the Unsure option was selected. Sapphire integration is not active in MyResearch.

Release Notes 29/04/2026

Improvement	Audience	System Area	Effective Date	Description
Project creation process updated	Research Office	Project Establishment - Internal Portal	29/04/2026	Project records for Consultancy and Contract Research will no longer be created automatically, providing greater control over project establishment.
Proposed start date mapping fix	Research Office	Project Establishment -Internal Portal	29/04/2026	Corrected the mapping of the Proposed Start Date so it is displayed accurately in the Create Establishment form and generated documents.
External Portal project access fix	Research Office, Expert User Group	Projects, Internal Portal - MyResearch Portal	29/04/2026	Fixed an issue where Centre Managers (HoU Advisors) could view projects they were not authorised to access.
Decision reminder email improvements	Research Office	Decisions - Internal Portal	29/04/2026	Reminder emails will no longer be sent when there are no pending funding proposal approval decisions.
System access and stability improvements	Research Office, Expert User Group	MyResearch - Internal Portal, MyResearch Portal	29/04/2026	Resolved an issue that could cause access problems and unexpected system crashes.
Primary contact display fix	Research Office	Project Establishment - Internal Portal	29/04/2026	Fixed an issue where the Primary Contact role did not appear when the Create Establishment form first loaded.
'Unsure' application option improvements	Research Office, Expert User Group	Applications - Internal Portal, MyResearch Portal	29/04/2026	The Unsure application option now only displays relevant funding rounds.
Application successful email fix	Research Office	Applications - Internal Portal	29/04/2026	Resolved an issue that could trigger multiple successful application emails during the embargo process.
Project establishment validation improvements	Research Office	Project Establishment - Internal Portal	29/04/2026	Fixed an issue affecting project establishment when using an existing chart string with a $0 awarded budget.
Round Tracker dashboard improvements	Research Office	Dashboards - Internal Portal	29/04/2026	Improved Round Tracker reporting by correcting partner lists, compliance data and Academic Level reporting.
Unsubmitted application email improvements	Research Office	Applications - Internal Portal	29/04/2026	Fixed an issue where reminder emails for unsubmitted applications were only sent to the Chief Investigator instead of all intended recipients.
Project creation workflow restriction	Research Office	Project Establishment - Internal Portal	29/04/2026	Corrected the "Create Project and Trigger HoU" workflow so it only applies to Contract Research and Consultancy projects.