MyResearch Projects Latest Updates
Stay up to date with the latest enhancements and activities across the MyResearch projects. Expand each section below to learn more about recent system improvements, portal updates, and pilot progress.
MyResearch Recent Key Updates
Notice of Intent Changes
The Notice of Intent (NOI) requirement for Contract Research and Consultancy Applications in MyResearch Projects will be removed based on growing feedback that the current two-stage process created unnecessary administrative effort without adding meaningful benefit. We listened, and this change represents a significant simplification of the workflow.
Removing the NOI step will reduce duplication, streamline the application process, and support faster turnaround times, while still maintaining appropriate governance and oversight.
We will share additional guidance once the system update is live.
Easier Project Chart Strings
Good news! As of Wednesday 5 November, the Project Chart Strings form in MyResearch has been given a refresh to make it simpler and easier to use.
Here’s what’s new:
- A handy Chart String Information area now highlights what’s required and links to the process for requesting additional or split projects.
- The Split Sites section has been removed.
- The Short Description field has moved just below the Site Code for better flow.
- For Consultancy projects, the label ‘ACA account’ is now called ‘Existing chart string’ when using existing chart strings.
These changes improve the look and feel of the form, but don’t affect any existing processes or data submission to UniFi.
MyResearch Projects System Improvements
| Improvement | Audience | System Area | Effective Date | Description |
|---|---|---|---|---|
| Application Status will update to Successful on Project Approval | All MyResearch Projects users | Project, Internal Portal, External Portal | 27/08/2025 | When a research application is approved by the Head of Unit, the linked application will automatically update to “Successful,” making it easier to track progress and reflect real-time updates. |
| Agreement ID to Display in Decision for Signing Delegate | Research Office, Operations Team | Project, Internal Portal | 27/08/2025 | The Agreement Number will now display in Decisions and Agreements for Signing Delegate, helping you match decisions to agreements faster and with fewer errors. |
| Project Status sets to “New” when Agreement Dates change | Research Office staff using MyResearch Projects | Project, Internal Portal | 27/08/2025 | When an internal portal user changes the Agreement Dates for an Agreement, the status will remain “New” instead of incorrectly switching to “Acceptance of Offer Pending.” |
| Applicants will only see members with project-related roles listed in Groups | External Portal users | Groups, External Portal | 10/09/2025 | For improved privacy, the external portal will only show staff and advisers with a direct project role in applications and projects. |
| Search contacts by name and email | All MyResearch Projects users | Applications, External Portal | 10/09/2025 | In Applications > Project Team, you can search for a contact by entering a name or email address, with results automatically appearing as you type, making it easier to select the right person. You will still need to add people who are not UQ staff manually. |
| Updates to the Create Establishment Form | Internal Portal Users, Local Research Support, Researchers | Project Establishment - Internal Portal and External Portal | 5/11/2025 | • Internal Portal users will notice more consistent terminology across funding types: the terminology “Create Establishment” will be applied to the internal project management stage for both Contract Research and Consultancy. • Researchers and Local Research Support will notice the Ethics questions in the Create Establishment form have been reworded for clarity. These updates improve consistency across MyResearch. |
MyResearch Internal Portal UI Updates
From 5 November 2025, F1 Solutions, the vendor of MyResearch Projects, has updated the Internal Portal to improve usability, readability, and consistency for all users. Key improvements include simpler navigation, cleaner layout, streamlined searches, and an interactive in-system tutorial to guide you through the changes.
The Introduction Video UI Updates explores the functionality of the New User Experience.
The New User Experience Guide document details the changes and shows the before and after view with a single click.
MyResearch Grants Pilot: MRFF 2025 Maternal Health and Healthy Lifestyles
The MRFF 2025 Maternal Health and Healthy Lifestyles has been selected as the second MyResearch Projects Grants Pre-Award Pilot round.
This round is included in the MyResearch Pre-Award Grants Pilot, which means NOI submissions will now occur through MyResearch. We will be sharing a mailer with the broader UQ community on 4 November 2025 to confirm this update.
The pilot will assist in identifying gaps in the MyResearch system, communication and training.
What’s happening
Pilot focus
The Notice of Intent and Funding Application Certification (FAC) form will be replaced with an in-system version (“MyResearch Application”) in the Applications section of MyResearch.
It’s important that we test the NOI functionality in the system. We understand this may result in duplicated effort given you have already completed your NOI, and we apologise for the inconvenience. NOIs will open in MyResearch 4 November.
Heads of Units will be required to review and approve the in-system version (“application”) within MyResearch, rather than signing the word document.
Pilot participants
All Researchers interested in MRFF 2025 Maternal Health and Healthy Lifestyles, Heads of Unit, Head of Unit Advisor and Local Research Support across UQ.
Research Office staff
Key dates
Round activated in MyResearch Projects: 4 November 2025
Feedback survey: 4 December 2025
Training Resources & Support
Role based instructions/guides: are available on the MyResearch Projects Training Hub
Researcher and Local Research Support (Research Support Staff)Online User Guide: Demonstration Video: Quick Reference Guide: S Diagram |
Head of Unit and Head of Unit AdvisorOnline User Guides: Demonstration Videos:
Quick Reference Guides: S Diagram |
Research Office and Other Internal Portal Users |
Help & questions:
- Research Office: Email mrffgrants@research.uq.edu.au
- Local support: Researchers continue to use their Local Research Support for assistance.
- MyResearch system troubleshooting: my-research-help@uq.edu.au
Quick Links
- MyResearch Homepage
- Request Help
- Request Training
- Request Access (MyResearch Ethics only)
- MyResearch Projects Training Hub
- MyResearch Ethics Training Hub
- MyResearch FAQs
- About MyResearch Projects
- MyResearch Projects Implementation
- MyResearch Projects Latest Updates
- MyResearch Projects PRO TIPS
- Research Office Function Guides (Internal Portals users only)