Research support

Manage your award

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The Awards team in the Research Office manages all funded research grants from the time a grant notification outcome is received through to when it finishes (i.e. close-out). 
When a funder approves an application, they will require an agreement to be executed, which binds the University to the terms and conditions of the grant. This can involve negotiation, which the Research Office will do on your behalf.
There are a number of steps that typically occur; these are outlined below to assist you navigate the grant establishment process.

A flow chart that visually represents the steps of the Grant Establishment Process, or managing your award, with decorative icons to represent each step. These steps are, in order from first to last, outcome, acceptance of offer, early account opening, MyBalance, finance, grant record letter, variations, reporting, and final reporting.

  1. Outcome
  2. Acceptance of Offer
  3. Early Account Opening
  4. MyBalance
  5. Finance
  1. Grant Record Letter
  2. Variations
  3. Reporting
  4. Final Reporting
  5. Resources

5. Finance

The financial management of a research grant is detailed within the UQ Policy and Procedures Library under the Contract Research and Grants Financial Management Procedure. This policy provides a summary of the key considerations a Project Leader/Chief Investigator should make regarding the financial management of a research grant.

The GRL is issued via email to the first named Chief Investigator and copied to CGA (for the Project Identifier) and to respective Professional Services Team finance personnel for account establishment. Once the GRL and Project Identifier have been issued, a Project Account will be created within your School/Centre/Institute for access and use.

Financial management responsibilities

UQ R&I will work with the project team from grant application stage, ensuring that the proposed budget has been appropriately prepared to take account of funding rules and indirect cost recovery. This support will continue through to establishment of the successful grant by issuing the GRL.

The Project Leader/Chief Investigator must take responsibility for ensuring the funds provided by the funding agency are used in accordance with the grant conditions and University procedures. If any budget changes please reach out to the relevant Awards team for assistance.

For guidance of eligible expenditure for ARC or NHMRC grants, see the UQ ARC Discovery Program Post-award Guide to Eligible Expenditure 2023 and the UQ NHMRC Grants and Fellowships Post-award Guide to Eligible Expenditure.