Research support

Manage your award

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The Awards team in the Research Office manages all funded research grants from the time a grant notification outcome is received through to when it finishes (i.e. close-out). 
When a funder approves an application, they will require an agreement to be executed, which binds the University to the terms and conditions of the grant. This can involve negotiation, which the Research Office will do on your behalf.
There are a number of steps that typically occur; these are outlined below to assist you navigate the grant establishment process.

A flow chart that visually represents the steps of the Grant Establishment Process, or managing your award, with decorative icons to represent each step. These steps are, in order from first to last, outcome, acceptance of offer, early account opening, MyBalance, finance, grant record letter, variations, reporting, and final reporting.

  1. Outcome
  2. Acceptance of Offer
  3. Early Account Opening
  4. MyBalance
  5. Finance
  1. Grant Record Letter
  2. Variations
  3. Reporting
  4. Final Reporting
  5. Resources

7. Variations

The Research Office Awards team is the key contact point in working with researchers to notify a funding agency of project variations. Project variations may involve a wide variety of changes, including, but not limited to: changes to the investigator team; changes to the research budget; changes to organisations; transfer of the project; changes to start or completion dates.

The nature of the variations permitted will depend on the funding agency involved and the contractual arrangements which govern the project. Depending on the types of changes proposed, some variations may require the contractual arrangements to be updated.

The grant variation policies for the NHMRC, the ARC and MRFF are available online and display the allowable variations as well as the list of documents required for the Research Office to submit or endorse the variation request. Please reach out to the relevant Awards team for assistance.